Popular Posts

Wednesday, January 13, 2016

Job Posting: Food Forum - Event Coordinator

Deadline: Sunday, January 24 at 8:00pm
Term: Part time, contract from Feb. 1 - June 30, 2016
Pay: $25 an hour for 180 hours. Total value of contract is $4,500

Burnaby Food First is hiring an Event Coordinator to plan a Burnaby Food Forum. The Forum is intended to bring together key decision makers from local institutions as well as local agricultural businesses, community organizations and residents to create a cross‐sector understanding of food security issues in Burnaby.


  • Develop a promotional strategy
  • Assist in developing written materials including programs, posters, invitations, meeting agendas and minutes
  • Work with Burnaby Food First (BFF members) to develop the forum program
  • Contact local media
  • Work with BFF members to develop a target list of participants and issue invitations
  • Set up a registration process and register participants
  • Organize catering – coffee breaks and lunch with, to the extent possible, local, healthy, organic foods
  • Secure venue
  • Contact and book PechaKucha speakers using BFF forum guidelines
  • Use BFF guidelines to contact and book organizations for displays
  • Coordinate printed materials for the forum as needed
  • Liaise with community partners
  • Coordinate event logistics, including site set-up and tear-down
  • Recruit, assign and orient event volunteers
  • Work within a defined budget and record to ensure money is spent appropriately
  • Establish and maintain a regular schedule of reporting with BFF focus people 

Day of Forum
  • Coordinate A/V equipment and room set-up
  • Coordinate any necessary materials for the forum (e.g. flip-chart paper, markers, name tags)
  • Organize the registration of participants and provide name tags
  • Handle the logistics of display tables
  • Coordinate catering set-up and take-down

  • Write a final report that includes

o    A brief summary of the forum
o    Highlights of the day
o    Overview of the displays
o    Contact information of participants
o    Action items

  • Experience in project coordination, events and community development
  • Excellent oral and written communication skills
  • Ability to travel around the community
  • Experience in or knowledge of social marketing, media and/or communications work
  • Skilled in building relationships and in working collaboratively to achieve organizational goals
  • Experience working with community volunteers and the not-for-profit sector
  • Ability to organize, set priorities, meet deadlines and work under pressure of time constraints
  • Knowledge of the Burnaby community preferred

How to apply: To apply, please send a one-page letter outlining your relevant experiences with references and your contact information to us at burnabyfoodfirst@gmail.com by Sunday, January 24, 2016 at 8:00 pm.

No comments :

Post a Comment