Job Posting: Food Forum - Event Coordinator

Deadline: Sunday, January 24 at 8:00pm

Term: Part time, contract from Feb. 1 - June 30, 2016
Pay: $25 an hour for 180 hours. Total value of contract is $4,500

Burnaby Food First is hiring an Event Coordinator to plan a Burnaby Food Forum. The Forum is intended to bring together key decision makers from local institutions as well as local agricultural businesses, community organizations and residents to create a cross‐sector understanding of food security issues in Burnaby.

Responsibilities

Pre-forum

• Develop a promotional strategy
• Assist in developing written materials including programs, posters, invitations, meeting agendas and minutes
• Work with Burnaby Food First (BFF members) to develop the forum program
• Contact local media
• Work with BFF members to develop a target list of participants and issue invitations
• Set up a registration process and register participants
• Organize catering – coffee breaks and lunch with, to the extent possible, local, healthy, organic foods
• Secure venue
• Contact and book PechaKucha speakers using BFF forum guidelines
• Use BFF guidelines to contact and book organizations for displays
• Coordinate printed materials for the forum as needed
• Liaise with community partners
• Coordinate event logistics, including site set-up and tear-down
• Recruit, assign and orient event volunteers
• Work within a defined budget and record to ensure money is spent appropriately
• Establish and maintain a regular schedule of reporting with BFF focus people 

Day of Forum

• Coordinate A/V equipment and room set-up
• Coordinate any necessary materials for the forum (e.g. flip-chart paper, markers, name tags)
• Organize the registration of participants and provide name tags
• Handle the logistics of display tables
• Coordinate catering set-up and take-down

Post-forum

• Write a final report that includes

o    A brief summary of the forum

o    Highlights of the day

o    Overview of the displays

o    Contact information of participants

o    Action items

Qualifications

• Experience in project coordination, events and community development
• Excellent oral and written communication skills
• Ability to travel around the community
• Experience in or knowledge of social marketing, media and/or communications work
• Skilled in building relationships and in working collaboratively to achieve organizational goals
• Experience working with community volunteers and the not-for-profit sector
• Ability to organize, set priorities, meet deadlines and work under pressure of time constraints
• Knowledge of the Burnaby community preferred

How to apply: To apply, please send a one-page letter outlining your relevant experiences with references and your contact information to us at burnabyfoodfirst@gmail.com by Sunday, January 24, 2016 at 8:00 pm.